A price plan in the hospitality industry is a defined set of prices and conditions under which accommodation and related services are offered to guests. It determines how much a guest pays, what is included in the price and the terms of booking and cancellation.
Types of rate plans
In our system, you can create 2 types of rate plans:
Manual - Where you add prices directly
Automatic - It inherits prices from some Manual Rate Plan and adds variation on these prices.
Example: 10% lower than Standard Rate. Pricing rules allow you to derive one rate plan from another, such as applying a fixed discount or percentage reduction to create a derived rate plan. For example, a website price may be derived from a base price list with a specific adjustment, ensuring consistency across pricing strategies.
How to add a rate plan?
By default system will always create a “Default Price” rate plan. You can always edit it, delete it or create new pricing plans.
Click on the All settings - Prices and restrictions
To create a new Pricing Plan, whether it is manual or auto, click on the Add Pricing plan button. Insert pricing plan window will open:
1. How to create manual rate plans
General settings
In order to create a pricing plan, you need to enter following details (mandatory) in the General settings tab:
Name - It will be visible to guests on Booking engine (if you are using it on Booking engine)
Cancellation policy - It will be visible to guests on Booking engine. More about cancellation policy see here
Restriction plan - More about restriction plan see here
Board - Choose if pricing plan will include any boards and which one (Room only, bed&breakfast, half board...)
Optional fields:
Mandatory extras - If there is any extras that has to be mandatory booked when choosing this rate plan via Booking engine (example: cleaning fee, resort fee, parking...)
Different board prices - If this pricing plan has different boards (example: pricing plan for groups where breakfast has different price)
Tik the box if you want to use this pricing plan on Booking engine, or/and to send it to OTA (online travel agency).
⚠️Important: All pricing plans marked as Use on Booking engine will be visible to guests for booking via Booking engine.
Click Add button if you want to add prices per periods for the pricing plan
Advanced settings
Minimum booking Offset period - Activate this option if you want to have 1 or more days of space between booking and check in (example: do not accept last minute reservations)
Copy from pricing plan - choose from the list of pricing plans if you want to copy details
Copy details - check which details you want to copy
Lock prices - choosing this option will block option of changing prices for this pricing plan through calendar or Prices and restrictions option
When you finish with adding details click save to add pricing plan. If you require pricing per person for the pricing plan, go to edit of pricing plan and follow the instructions here. https://helpdesk.otasync.me/en/articles/7135509-how-to-configure-the-price-per-person
2. How to create an automatic Rate Plan
Automatic Rate Plans inherit prices from a Manual Rate Plan and apply variations based on predefined pricing rules. These rules can include fixed discounts or percentage reductions, allowing for dynamic and consistent pricing adjustments. For instance, a website price derived from a base rate plan may include a 10% discount or a fixed reduction, ensuring alignment with pricing strategies. If your website price is derived from another rate plan, changes to the base price list alone will not automatically update the website prices. Instead, the pricing rule applied to the website rate plan determines the final displayed price.
Move the slider to Auto, choose default rate plan and add desired variation.
How to change prices for a specific period?
More information how to change prices see here.
⚠️ Important: This is valid for Manual Rate Plans only as Automatic prices are inherited.
How to connect these newly created rate plans with online sales channels I already have?
In order to connect this newly created rate plans with new rate plans on Online Sales Channels such as Booking.com, Expedia or others, you need to go to Settings > Channel Manager > Connect Channel Manager > and in the newly opened popup to the channel you want to do the mapping by clicking Actions > Edit Channel > Mapping tab > Refresh and do the mapping and save.
More about connection with online sales channels see here.