Inventory module is a special feature designed to easily monitor the process of mini bar usage from entering products in warehouse to tracking the every day consumption.
Setting up the module
In order to use Inventory module, mini bar article needs to be set up.
That is done in Rooms/Extras settings, where the mini bar products need to be opened within the Mini bar category
After that is done, the products will be shown in the Inventory settings page. Warehouse is the first to be set up with the appropriate quantity for each product. To begin with, the quantity should be higher than or equal to the total number of those products in rooms.
E.g. if there are currently 300 water bottles in the rooms, any number that is equal to it (300) or higher than that will be correct.
After the Warehouse is filled, the norm for each room type should be established.
E.g. the norm for room1 is three for each product
Lastly, the mini bar for each room is filled according to the norm, by clicking the Fill icon.
As all the products are taken from the Warehouse to fill the mini bar in the rooms, it is now needed to go back to the Warehouse and to set up the quantity according to the actual number of products in it.
Using the mini bar module
Mini bar is used as any other extra service. It can be added to any room that is currently checked in, from the web app
or the housekeeping app.
If the number of the product that is intended for consumption exceeds the actual quantity of that product in the room, the appropriate warning message will appear.
The current state of mini bar in the rooms is displayed through the following Inventory calendar. In this example two waters were used in the room, which is clearly shown.
Those waters can be filled up manually by entering the new number or by clicking the fill icon which will fill the number of waters to the maximum. Those waters will be filled from the Warehouse.
Mini bar products can be deleted like any other extra service by choosing the trash bin icon
but there is one additional question to answer. That is whether this action requires to return the mini bar product to the room or not.
If the mini bar was charged to the room by mistake, then OK button should be chosen.
If the mini bar product is consumed, but the decision is not to charge it to the guest, then Cancel button should be chosen.
Reporting
Inventory report can be found in the Reports section.
It is divided into few different views. First shows the Warehouse
and second the Rooms section for the selected period
Next two views show the changes made in the Warehouse
and rooms with the remaining total amount after the change
The last view shows the summary of changes with a total left in the Warehouse.
