Ever been in a situation where you would like to have specific reports sent to your emails without having to go to the system directly and export the desired reports?It is possible to do so in our system easily and efficiently so all sectors of your hotel can receive daily/weekly/monthly reports that they request directly on their email in .pdf format with a configuration that you set up for them.
Where can you set the automatic sending of e-mails from the system?
Go to All settings > Automatic emails
Setting up automatic sending of reports by e-mail.
In the right part of the window, there is "Email Automation - Reports" setting. Click on the plus icon to create a new e-mail for sending reports from the system.
Clicking on the "plus" icon opens a window where you can choose which report you want to send, at what time each day. Further, for each selected report, a setting opens to set the desired parameters for sending by e-mail.
After you have completed the setup, an e-mail with the desired report will arrive every day at the set time.
Setting up automatic sending of e-mail to the guest
By clicking on the "plus" icon in the "Email Automation - Guests" section, a window opens in which you enter the desired name of the setting itself, then the title of the e-mail that will reach the guest, enter the text in the body of the e-mail and fill further settings by which you choose which guests will receive that automatic e-mail.
See detailed instructions here.
Setting of automatic sending of e-mail to the owner
In the section Emails for Owners, you can set the parameters according to which the owner of the object will receive an e-mail at the set time.
n the last section on the automatic e-mails page, you can set or change the headers and footers of your e-mails.
Setting up automatic e-mails, as a notification when the availability by room type falls below the set number
This setting is done through the section All Settings > Rooms/Extras, you need to enter the settings of the room for which you want to set up the sending of e-mail notifications, by clicking on the pencil icon.
After that, in the advanced settings, check the box in front of "Set email notification for availability" and enter the e-mail address to which the notification should be sent, and enter the corresponding number in the box "if availability is below".
