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What is Floor Calendar and how to set it up and use it?
What is Floor Calendar and how to set it up and use it?
Updated over a week ago

The Floor Calendar is handy stuff for the reception and housekeeping manager.

It shows you rooms by floor plan and you can see room status differentiated by color.

You can also view the current reservation details of the room (if it is occupied) and create new reservations for the available rooms.

How to set up the Floor Calendar?

  1. Go to Settings > Rooms/Extras and scroll down to Floor Management

  2. To add new Floor just click on the blue + button on the right corner

3. There you can choose room numbers for Floor 1, and after saving you can repeat the procedure for the other floors in your property.

How to use the Floor Calendar?

After you assign room numbers to the floors you can use it.

There are 2 options on how to open the Floor Calendar.

1. Go to Calendar > Floor Calendar

2. While in any of the Calendars click on this icon

On the calendar there are two sets of colour patterns:

  1. Room cleaning status

    1. Clean

    2. Regular

    3. General

    4. Out of service

  2. Guest status

    1. Waiting arrival

    2. Waiting arrival - advance

    3. Arrived

    4. Arrived and paid

    5. Left

Room status colour covers the entire room field and this status can be filtered

Guest status is displayed with a smaller square mark within a room field and it supports displaying two statuses at the same time. In the next example, guests in the room 103 have paid their bill and are set for departure. For the same room there is also new arrival scheduled.

Floor calendar also provides possibility to create room cleaning plans for room maids.

Prerequisite for this is to have room maids added as users. More help on this topic can be found at the following link:

Rooms can be assigned to each user for any desired day.

Each assigned user can be seen by hovering over the white checker

The list of assigned rooms by user can also be seen through a filter

Room cleaning plans can be viewed and printed from the Housekeeping report

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